Privacy Policy

1. Introduction

The African Union Sports Council Region 5 (AUSC R5) is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our services.

2. Information We Collect

2.1 Personal Information

• Name and contact information (email address, phone number, postal address)
• Country of residence and nationality
• Professional information (job title, organization, role in sports)
• Account credentials (username and encrypted password)
• Communication preferences

2.2 Athletic Information

• Sports participation and achievements
• Competition results and rankings
• Training and development records
• Medical clearance status (only as required for competitions)

2.3 Automatically Collected Information

• IP address and browser information
• Device type and operating system
• Pages visited and time spent on our website
• Referring website addresses

3. How We Use Your Information

We use the collected information for the following purposes:

• To manage athlete registrations and competitions
• To communicate about events, programs, and opportunities
• To process applications for grants and development programs
• To maintain records of sports achievements and statistics
• To improve our website and services
• To comply with legal obligations and regulations
• To protect against fraud and unauthorized access

4. Information Sharing and Disclosure

We may share your information with:

• Member Countries: National sports councils and federations within AUSC Region 5
• International Bodies: African Union Sports Council, International Olympic Committee, and relevant sports federations
• Service Providers: Third parties who assist us in operating our website and conducting our business
• Legal Requirements: When required by law or to protect our rights

5. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include encryption, access controls, secure data storage, and regular security assessments.

6. Your Rights

You have the following rights regarding your personal information:

• Access: Request a copy of the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information (subject to legal requirements)
• Portability: Request transfer of your information to another organization
• Objection: Object to certain processing of your information
• Consent Withdrawal: Withdraw consent for processing where applicable

7. Data Retention

We retain personal information for as long as necessary to fulfill the purposes outlined in this policy, comply with legal obligations, resolve disputes, and enforce our agreements. Athletic records and historical data may be retained indefinitely for archival and statistical purposes.

8. International Data Transfers

As a regional organization serving 10 member countries, your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place for such transfers in accordance with applicable data protection laws.

9. Children's Privacy

For athletes under the age of 18, we require parental or guardian consent for participation in our programs. We take special care to protect the privacy of minors and comply with applicable laws regarding children's data protection.

Programme activity and photo evidence.Through our regional programmes (for example Sport & Environment), AUSC Region 5 (the data controller) may receive activity reports and photographs submitted by member countries as evidence of participation. A submitted photograph is reviewed by AUSC Region 5 before any publication; only verified entries — and their photographs — are shown on the public programme pages. Location/GPS metadata is removed from photographs on upload. Where a photograph may depict an identifiable person, and in particular a minor, it must not be published without the appropriate consent. You may request that a published photograph be removed by contacting the Data Protection Officer below; verified entries can be taken down and their photographs erased on request. These records are retained in line with our retention schedule and then deleted.

10. Updates to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on our website and updating the "Last Updated" date. Your continued use of our services after such modifications constitutes your acknowledgment of the modified policy.

11. Contact Information